Are you still wondering how long a particular document is stored? This is determined by various regulations (ZGD, SRS, ZDavP, ZDDV, ZVDAGA).
Who should store the documentation?
Every taxpayer is obliged to keep business and accounting documents that arise in the course of business.
According to the tax procedure law, documents, business books and records must be kept in physical or electronic form until the absolute limitation period of the right to recover the tax to which they relate expires. The minimum statutory period for retaining documents is 10 years from the date on which the right to recover the tax came into existence, or from the day on which the tax had to be announced, charged, deducted or levied.
The right of the taxpayer to recover the tax which he was not obliged to pay shall become obsolete within five years, from the day on which he paid it or from the acquisition of a legal title which established that he was not obliged to pay.
If the taxpayer pays the tax after the paid realization, he must also keep proof of the payments made, for at least ten years after the end of the year to which they relate.
To sum it up ...
What to keep for 10 years?
- all documentation for bookkeeping of business events: invoices issued, invoices received, contracts for the purchase and sale of short-term financial investments and leasing of short-term loans, transaction accounts, accounts.
What to keep for up to 20 years?
- contracts and bills for the purchase and sale of real estate
- register of fixed assets
What is stored permanently?
- lannual reports (balance sheets prepared by accounting for Durs and Ajpes),
- payroll and everything related to payroll,
- a book of conclusions,
- general ledger and diary.